Financial Administrator

About the position

We are looking for a detail-oriented Financial Administrator to join our team. The successful candidate will be responsible for preparing financial reports and supporting the financial management of a research institution whose portfolio consists primarily of grants funded by European programmes (Horizon Europe, Digital Europe, Interreg, etc.), as well as collaborations with private, public, and government-sector partners.

Job description

• Financial and accounting administration: Managing day-to-day financial administration, recording and reviewing invoices and supporting documents, assigning them to the correct projects in the system, and maintaining proper documentation and archives.

• Banking operations and communication: Managing bank accounts, preparing payments, matching payments with invoices, and working closely with an external accounting and payroll provider.

• Preparation of monthly payroll documentation

• Business travel administration: Arranging travel insurance, supporting employees with travel requests and expense claims, reviewing travel expense reports, and allocating costs to the appropriate projects.

• Reporting and budgeting: Regular work with financial data in Excel, preparation of financial reports, monitoring cash flow, and tracking the utilisation of grant budgets.

• Project and audit support: Preparing financial documentation for the Grant Office, partnerships, audits, and financial controls.

• Process improvement: Contributing to the development and improvement of financial processes and handling additional operational tasks based on management needs.

Personality requirements

• Education: Secondary education required; university degree in economics, finance, accounting, IT, or a related field is an advantage.

• Experience: General knowledge of project financial management, ideally involving EU-funded grants. Experience with budgeting and cash flow planning is an advantage.

• Skills: Advanced MS Excel skills (pivot tables, formulas, data visualisation). Strong analytical and critical-thinking skills. Excellent attention to detail and accuracy.

• Knowledge of SQL is an advantage.

• Experience in public administration is welcome but not required.

Company description

KInIT is an independent non-profit institute connecting industry to excellent science. We bring together and enable growth of experts in artificial intelligence and other areas of computer science, with connections to other disciplines:

- Web and user data processing including empowering humans with the ability to evaluate credibility of information and its manipulation
- Processing and comprehension of natural language
- Green and secure environment
- Ethics and human values in intelligent technologies

KInIT combines the excellent competencies of academic researchers and educators with innovative companies, their needs and experience. By involving the private sector, our team of top notch Slovak AI research experts seek to create a healthy research ecosystem that bridges academia and industry.