Principles of personal data processing

Kempelen Institute of Intelligent Technologies, association of legal entities, abbreviation: KInIT, with registered office: Bottova 7939/2A, 811 09 Bratislava, ID number: 53290046, (hereinafter referred to as the “Institute” or “us” or “our”), represented by Mária Bieliková, Statutory and Ing. Marián Šimko, statutory.

When processing your personal data, we take the utmost care to protect them. We respect the principles of legality, minimisation, transparency, confidentiality and integrity in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95 / 46 / EC (hereinafter referred to as “GDPR”) and Act 18/2018 on the protection of personal data of the Slovak Republic.

Please read what specific data we proceed, why and for how long, and how we protect them. In this document you will learn:

how we process your personal data when you visit our website or when you communicate with us, for example via the contact form, by telephone or electronically;
how we use cookies;
what are your rights as an data subject;
how you can contact us.

Presentation of our company on the website

We do not process any personal identifiers or other data about visitors on our site. Visitors cannot be and are not identified based on processed data. However, for necessary technical reasons, when you visit our website, we automatically receive data from your browser that theoretically could allow indirect identification of a natural person, namely:

browser type and version;
operation system used;
the URL of the previous page visited;
IP address (this is deleted after the visit to our site);
geographical location;
length of visit, page views and navigation paths of web pages;
server request time.

We do not link or need to link this data to any specific person, nor do we link it to other data, and therefore we cannot identify any specific person based on it. We only collect this data in an aggregated way and analyse it statistically to obtain information about where our site is visited, how long visitors stay on it or what information they usually search for, etc., which will allow us to manage, support and improve our services.

Purpose: visiting the website, ensuring its technical operation and content for visitors
Legal basis: GDPR Article 6 (f), processing of personal data processing necessary for the purposes of legitimate interests pursued by the controller
Duration of processing: 90 days

Transfer to 3rd countries: Google Analytics

Communication with you

If you send us a message using the contact form on the website, by e-mail, or if you contact us by phone, we receive your personal data, which you provide in such communication.

The personal data that we process are, in particular: your e-mail, name, surname, name of the employer, job position and other contact data.

Purpose: arranging a meeting, answering questions, exchanging information during implemented projects, sending and receiving invoices and other common, foreseeable, activities related to the provision of our services.
Legal basis: GDPR Article 6 (b), processing of personal data, processing necessary for the performance of a contract to which the data subject is a party or for measures to be taken before the conclusion of the contract at the request of the data subject.
Duration of processing: 6 months if no cooperation takes place, otherwise during the duration of the cooperation and longer if required by legislation e.g. tax and accounting regulations

Newsletter

On our website you can subscribe to the newsletter, in which we send information about our news, information about our company or other business information.

If you subscribe to the newsletter, we will receive your e-mail address, which you provide. Signing up for the newsletter is fully voluntary.

You can withdraw your consent any time, using the link provided in the footer of each newsletter.

Purpose: distributing information and news via newsletter

Legal basis: GDPR Article 6 (a), consent to the processing of personal data for stated purpose

Duration of processing: until withdrawal of consent

Transfer to 3rd country: Mailchimp

Offer of employment and / or internship, doctoral studies, volunteering and other similar cooperation

We also use our website to inform you about vacancies at KinIT. If you are interested in any advertised position, after pressing the button or link, you will find an application form, which we use to collect information about applicants.

Purpose: selection of a candidate for a vacancy, internship, doctoral studies, postgraduate activities and other similar cooperation

Legal basis: GDPR Article 6 (a), ie consent to the processing of personal data for that purpose

Duration of processing: max. 5 years or less in case of withdrawal of consent

Events

If you register for any of our events, such as lectures, seminars, conferences and others, we will process your contact personal data (1). We might take a photo or create audio / video records (2), according to the type of event.

Purpose 1: contact and application for the event, providing organisational and other information for the event

Legal basis: GDPR Article 6 (b), ie processing of personal data, processing necessary for the performance of a contract to which the data subject is a party or for measures to be taken before the conclusion of the contract at the request of the data subject.

Duration of processing: 10 years

Purpose 2: record video, audio or take photos during the event

Legal basis: GDPR Article 6 (f), processing of personal data processing necessary for the purposes of legitimate interests pursued by the controller

Duration of processing: 10 years

Disclosing your personal data

Based on the requested cooperation or on the basis of activities necessary for the operation of the website and the provision of our services, your personal data may be provided to the Recipient and / or Third Parties.

6.1. Recipients

As a Controller, we use the services of external companies in the field of accounting, law, IT and other services. These entities may, within a precisely defined scope, process your personal data for contractual purposes on the basis of a Data Processing Agreement.

Other recipients may include courts, law enforcement agencies, banks, executors or notaries, public authorities, municipalities, self-governing regions, natural persons who are parties to proceedings before the relevant entity. These recipients are provided with personal data, for example, when inspecting the file, etc.

6.2. Third parties

Third parties are considered to be, in particular, public authorities and institutions to which the controller is obliged to provide personal data on the basis of a legal provision in the performance of its legal obligations.

Cookies

Cookies are small text files that servers store on your computer or mobile device when you access websites.

There are four reasons why a cookie may be stored on your device while you visit our website:

Required: cookies that enable the website to function properly and allow you to use the secure online services we provide; the use of these cookies is necessary for the functioning of the site;

Optional by consent:

Statistical: Cookies that statistically collect data about the use of websites that are fully anonymized and used to improve our services. They collect standard Internet log information and details about visitors’ activity on the site.
Preferences: cookies that remember your preferences and make it easier to use the site (so-called preferences).
Advertising: cookies that are placed through third party services; we do not use these cookies.

The third-party tool we use is Google Analytics. Anonymous data about your visit is collected and combined with data from other visitors to better understand how visitors use our site. Google Analytics is a web analytics service provided by Google, Inc.

These cookies can track, for example, the time spent on sites you visit. The data is then used to analyze how often visitors return, how they found our site, which pages on the site they view the most or the longest. We analyze this information in order to create an overall picture of the use of the website, but the user is never identified individually or personally. Information about the use of our website, including your IP address, may be transmitted to Google and stored on servers in the United States. More information about Google Analytics cookies can be found on the official Google Analytics website.

How to block cookies

Most internet browsers allow cookies automatically. However, you can object to the use of cookies by restricting or blocking cookies yourself by changing your browser settings. You can also always delete cookies that have already been stored in your browser. You can change your decision to block or restrict cookies at any time.

For detailed information on how to manage or opt out of cookies on various types of web browsers, visit www.aboutcookies.org or

http://windows.microsoft.com/en-us/windows7/block-enable-or-allow-cookies (for Internet Explorer)

http://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences (for Mozzilla / Firefox)

https://support.google.com/chromeos/answer/95647?hl=en (for Chrome)

http://www.opera.com/help/tutorials/security/privacy/ (for Opera)

http://support.apple.com/kb/ph5042 (for Safari).

Please note that some sites may not work if you completely disable cookies, but many third party cookies may be safely blocked.

Your rights

As a data subject defined by GDPR and Act 18/2018, you have the right to request from us, the Controller:

access to you personal data (in particular, request confirmation of whether or not the data are processed, the categories of data processed, the purpose of the processing, the source of their acquisition, the retention period);
correcting or complete incorrect data;
restricting data processing according to Art. 18 GDPR (e.g. if data are incorrect or processed illegally);
receive personal data concerning you and which you have provided to the operator, in a structured, commonly used and machine-readable format and the right to transfer this data to another operator under the conditions specified in Art. 20 GDPR;
objecting in the cases referred to in Art. 21 GDPR;
erasure of data whose purpose of processing has ended or, in the cases provided for in Art. 17 GDPR.

You may exercise your rights regarding personal data by e-mail to info@kinit.sk or in writing using our postal address. All legitimate requests of the data subject will be responded to and you will be informed in writing within 30 days of receipt.

The Controller appointed Data Protection Officer: Dimensions Consulting Services s.r.o., Zámocká 18, 81101 Bratislava, ID 47119144, e-mail info@kinit.sk .

If you believe that your personal data processing rights have been violated or that the Personal Data Protection Act 18/ 2018 or the GDPR has been violated, you can file a request to initiate personal data protection proceedings with the national DPA – Office for Personal Data Protection of the Slovak Republic, Hraničná 12, 820 07 Bratislava 27 , Slovak republic; www.dataprotection.gov.sk .

How we protect your data

Your data is stored for the duration of the contractual relationship in a secure PC unit and electronic database with authorised access, which we protect against damage, destruction, loss or misuse.

All of our staff and support service providers who come into contact with your data have been properly instructed in their safe handling.

What processes we have in case of leakage of personal data

In the event of a personal data breach, we will notify you immediately if such a breach could lead to a high risk to your rights. Questions related to the protection of your personal data can be addressed to e-mail: info@kinit.sk or in writing to our postal address.

Final provisions

We may change his Privacy Policy at any time, in particular with regard to legislative changes in the field of personal data protection that may be adopted in the future. If we do so, we will inform you in a suitable manner.

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